Administrative Assistant, Secretary, Receptionist jobs in Kuwait City

Supports General Services processes by administering routine job, scheduling, appointments, booking tickets, preparing purchase orders, contractors follow up requisition and typing correspondences.

Responsibilities

• Handling General services calendar to schedule meetings and set reminders
• Handling daily incoming / outgoing correspondence
• Review all contracts and follow up on timely renewals
• Making telephone calls whenever requested by General services manager; divert calls to relevant staff
• Update contact list
• Draft and prepare business correspondence
• File documents and ensure confidentiality of documents
• Prepare purchase requisitions, gate passes, inquiries and follow up quotations for various general services works
• Coordinate with concerned departments, whenever necessary on various requirements e.g.: payments, budgets, HR and staff issues, contractor details, maintenance related issues
• Follow-up with contractors and monthly service reports
• Updating records for contractor payments, purchase orders , purchase requisitions , quotations received
• Create and maintain General services department staff documents, evaluations and other information and all executive secretarial duties
• Perform any other duties as assigned by the General services manager

Required Skills and Expertise:

• 5 years minimum of similar experience
• Full trust and confidentiality
• Accuracy in the order of scheduled appointments and meetings
• Precision in arranging and coordinating incoming and outgoing
• Knowledge of all the offers and prices of companies
• Precision in updating records for contractor payments, purchase orders, purchase requisitions, quotations received
• Accuracy in arranging files and official papers
• Accuracy in drafting and writing business correspondence.
• Bilingual and fluent in both languages (Speaking/Writing)

Other Comments:

Education

University Degree / Diploma