Confidential Company jobs in Al Asimah

Secretary & Administrative Assistant

Job Summary

The Secretary & Administrative Assistant provides efficient administrative and secretarial support to management and the team. The role is responsible for coordinating schedules, preparing documents, maintaining records, handling correspondence, and ensuring smooth day-to-day administrative operations.

Key Responsibilities

1. Administrative Support

• Provide daily administrative and secretarial support to management and relevant departments.
• Prepare letters, reports, presentations, forms, and other business documents.
• Maintain organized physical and electronic filing systems.
• Manage office records, documents, and confidential information.
• Monitor office supplies and coordinate replenishment when required.
• Assist with general office administration and coordination.

2. Calendar & Meeting Coordination

• Manage and coordinate appointments, meetings, and schedules.
• Arrange meeting rooms and prepare necessary documents or materials.
• Take meeting minutes when required and follow up on assigned action items.
• Coordinate internal and external appointments on behalf of management.

3. Communication & Correspondence

• Handle incoming calls, emails, and correspondence professionally.
• Draft and distribute emails, notices, letters, and internal communications.
• Coordinate communication between management, employees, clients, suppliers, and other parties.
• Ensure important messages and requests are communicated promptly.

4. Document & Record Management

• Maintain accurate and up-to-date administrative records.
• Organize contracts, correspondence, reports, approvals, and other company documents.
• Assist in preparing documents for management review and approval.
• Ensure confidential information is handled appropriately.

5. Coordination & Follow-Up

• Follow up with departments and employees regarding pending requests and documents.
• Coordinate administrative requirements with HR, Finance, Operations, Sales, and other departments.
• Assist in tracking deadlines, submissions, approvals, and outstanding matters.
• Support management in ensuring tasks are completed within the required timeframe.

6. HR & Employee Administrative Support

• Assist HR with employee documentation, attendance records, leave forms, and other administrative matters.
• Support onboarding and offboarding documentation when required.
• Assist in preparing employee letters, notices, and forms.
• Maintain confidentiality of employee and company information.

7. Management Support

• Provide direct administrative support to management as assigned.
• Assist with travel arrangements, appointments, and business-related coordination when required.
• Prepare information and documents requested by management.
• Handle sensitive and confidential matters with professionalism and discretion.

Pay: KD300.000 - KD400.000 per month

Work Location: In person