Document Control jobs

About the Role:

We are seeking an organized and detail-oriented Document Controller to manage and control all project documentation for marine and construction projects. The ideal candidate will be responsible for maintaining accurate records, ensuring document version control, distributing documents to stakeholders, and supporting audit and compliance requirements.

Key Responsibilities:

• Maintain and manage all project documentation including drawings, specifications, method statements, test reports, and correspondence
• Ensure proper version control, numbering, and filing of all documents in accordance with company procedures
• Distribute documents to internal teams, clients, consultants, and subcontractors as required
• Track document revisions, approvals, and status updates
• Receive, log, and distribute incoming and outgoing transmittals and correspondence
• Maintain a master document register and ensure it is updated regularly
• Support QAQC teams with documentation for inspection requests, material approvals, and test reports
• Assist in preparing document packages for audits, inspections, and client handover
• Ensure all documents are properly stored and accessible for project teams
• Follow up on document approvals, comments, and resubmissions from clients and consultants
• Prepare and maintain transmittal logs, RFI logs, and submittal registers
• Coordinate with project engineers, site teams, and subcontractors for document submissions
• Ensure confidentiality and security of sensitive project documents
• Provide document control support for project close-out and archiving
• Generate reports on document status, overdue approvals, and outstanding submittals

Qualifications & Experience:

• Diploma or degree in Business Administration, Secretarial Studies, or related field
• Minimum 3-5 years of experience as a Document Controller in construction, marine, or oil & gas projects
• Experience with document management systems (e.g., Aconex, SharePoint, EDMS) is preferred
• Knowledge of document control procedures, version control, and filing systems
• Familiarity with construction and marine project documentation processes
• Proficiency in MS Office (Word, Excel, Outlook) and PDF editing software
• Understanding of ISO documentation standards is a plus
• Fluency in English; Arabic or Hindi/Urdu is a plus

Required Skills:

• Strong organizational and record-keeping abilities
• Attention to detail and accuracy in documentation
• Good communication and coordination skills
• Ability to work under pressure and meet deadlines
• Team collaboration with project, QAQC, and site teams
• Proficiency in document control software and MS Office

Work Location: In person