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Executive Secretary
Confidential
Kuwait City
Contract, Full-time
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Job details

Pay information not provided
Contract, Full-time
Kuwait City

Full job description

Executive Secretary to support the management and manage day-to-day communication with clients, consultants, suppliers, and internal teams. The successful candidate will be highly organized, discreet, confident in dealing with senior stakeholders, and professional in presentation and communication.

Key responsibilities

* Answer incoming calls, direct inquiries, take accurate messages, and follow up on pending matters.

* Manage the Managers email correspondence, draft replies, and ensure important messages receive timely attention.

* Prepare, format, send, and track formal letters and other correspondence to clients, consultants, and suppliers.

* Schedule meetings, coordinate attendees, prepare agendas, and maintain the Managers calendar.

* Take meeting minutes, record decisions and action items, and follow up with the responsible team members.

* Maintain accurate client records, correspondence, and follow-up activities in the company’s CRM system.

* Organize electronic files and maintain confidentiality of company and client information.

* Coordinate with project, sales, and management teams to obtain updates needed for correspondence and meetings.

Requirements

* At least 7 years of relevant experience in the construction industry.

* Proven experience supporting a senior executive.

* Working knowledge of CRM systems and strong skills in Microsoft Outlook, Word, and Excel.

* Excellent written and spoken English; Arabic proficiency is highly preferred.

* Strong business writing, scheduling, and document management skills.

* Professional demeanor and appearance, sound judgment, discretion, and the ability to manage competing priorities.

Work Location: In person

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