administration jobs

Job Vacancy: Administrative Coordinator

Company: The Q Studio
Location: Kuwait City, Kuwait
Employment Type: Full-Time

Job Summary

The Q Studio is seeking a highly organized, detail-oriented, and professional Administrative Coordinator to support daily office operations, inventory, manage client and meetings, appointments, maintain accurate records, and assist with administrative tasks.

The ideal candidate should have excellent communication skills, strong organizational abilities, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities

Appointment Scheduling & Coordination

• Schedule, confirm, and manage client appointments and consultations.
• Maintain and update company calendars.
• Coordinate meeting arrangements and send appointment reminders.
• Communicate with employees and clients through WhatsApp, email, and phone.

Data Entry & Record Management

• Accurately enter and update client information in the CRM system.
• Maintain organized digital records and documentation.
• Update tasks, appointments, and internal information in Notion.
• Ensure all client information is handled confidentially.

Office Administration

• Support daily administrative and office operations.
• Prepare documents, reports, and spreadsheets.
• Organize digital files and maintain accurate records.
• Assist the Operations Manager with administrative assignments.
• Monitor pending tasks and follow up on deadlines.

Client Communication & Follow-Ups

• Respond professionally to general client inquiries.
• Follow up on appointment confirmations and pending information.
• Coordinate communication between clients and internal departments.
• Ensure all inquiries are properly recorded and directed to the appropriate team member.

Job Requirements

• Previous experience in administration, office coordination, or secretarial work.
• Excellent organizational and time-

Work Location: In person