administration jobs

We are looking for someone who enjoys taking responsibility, solving problems, coordinating multiple activities simultaneously, and ensuring the smooth operation of the business.

The successful candidate will play a key role in managing client contracts, manpower operations, housing, transportation, recruitment, payroll coordination, employee administration, and government-related workforce processes. This position offers significant exposure to company operations and an opportunity to grow into a leadership role as the business expands.

The purpose is to ensure the efficient management of all operational and administrative activities related to client contracts, employee welfare, transportation, accommodation, recruitment, payroll coordination, and government compliance while maintaining excellent client relationships and service standards.

Key Responsibilities

Operations & Workforce Coordination

Monitor deployment of employees across all projects and contracts.

Coordinate employee scheduling, replacements, transfers, and leave management.

Ensure adequate staffing levels are maintained at all times.

Work closely with supervisors and site teams to ensure service continuity.

Assist management in planning workforce requirements for existing and upcoming contracts.

Identify operational improvements and implement practical solutions.

Employee Housing Administration

Manage company accommodations and housing facilities.

Maintain accommodation occupancy records and room allocation plans.

Ensure compliance with company housing policies.

Coordinate maintenance and upkeep of accommodations.

Resolve accommodation-related issues and employee concerns.

Monitor room occupancy and prevent unauthorized accommodation usage.

Transportation Management

Coordinate employee transportation requirements across all contracts and projects.

Manage driver schedules and transportation planning.

Ensure vehicles are utilized efficiently and responsibly.

Maintain records of vehicle usage, maintenance schedules, and documentation.

Ensure drivers comply with company procedures and safety requirements.

Monitor transportation performance and implement corrective actions when required.

Hold drivers accountable for vehicle care, cleanliness, documentation, and operational standards.

Human Resources & Payroll Coordination

Maintain employee records and personnel files.

Coordinate attendance tracking and payroll preparation.

Ensure accurate employee data for salary processing.

Assist with employee onboarding and induction.

Administer leave records, employee documentation, and HR compliance requirements.

Support employee engagement and workplace issue resolution.

Ensure compliance with company policies and labour regulations.

Recruitment & Mobilization

Coordinate manpower recruitment activities based on operational requirements.

Liaise with local and overseas recruitment agencies.

Track recruitment progress and manpower availability.

Coordinate candidate onboarding and mobilization.

Ensure timely deployment of new employees to projects.

Maintain recruitment records and manpower forecasts.

Government Relations & Employee Documentation

Manage all employee-related government processes and documentation.

Coordinate work permits, residency applications, renewals, transfers, and cancellations.

Process documentation required for new employee onboarding.

Coordinate medical examinations, biometric appointments, and other regulatory requirements.

Facilitate embassy-related documentation and administrative requirements.

Coordinate Police Clearance Certificates (PCCs), attestations, and legalization processes.

Ensure all employee documentation remains valid and compliant with government regulations.

Follow up with relevant authorities and service providers to ensure timely processing.

Administration & Business Support

Maintain accurate records across operations, HR, housing, transportation, and contracts.

Develop and maintain organized filing and tracking systems.

Prepare management reports and status updates.

Support the implementation of policies, procedures, and operational controls.

Identify opportunities to improve efficiency and reduce operational disruptions.